How to Add new Distributor

Available with any of the following subscriptions: Growth, Enterprise.*
*paid add-on

Adding a New Distributor

To add a new distributor, navigate to Distributors from the top navigation bar.

Then click + Add Distributor in the top-right corner.

1. Fill in Distributor Details

Start by entering the distributor’s basic information:

Distributor Name
Website URL
Contact Details
Address Information

When you add the distributor’s website URL, HeadQ automatically fetches available brand information from the website and pre-fills the Brand Identity section when possible.

2. Add Contacts

Click + Add Contact to add one or more contact persons for the distributor.

You can add details such as:

Name
Email Address
Phone Number
Role

These contacts can later be used for notifications and distributor management.

3. Add Distributor Privacy Policy

Add the distributor’s Privacy Policy information.

This information can be shown in places such as:

Checkout
Quote Requests
Email Templates

This helps ensure buyers always see the correct distributor-specific privacy information.

4. Review Brand Identity

Under Brand Identity, you can customize the distributor’s branding, including:

Logo
Brand Colors
Company Information

If a website URL was added earlier, HeadQ may already populate part of this information automatically.

5. Configure Notification Settings

Under Notification Settings, add the email addresses that should receive notifications about:

New Leads
Quote Requests
Orders

You can add multiple recipients if needed.

6. Configure Markets & Languages

Under Markets & Languages, define where the distributor operates.

You can assign:

Continents
Countries
Specific Regions

This information is used to determine how leads and quote requests coming from the manufacturer’s own website are automatically routed to the correct distributor.

7. Define Available Products

Next, define which of your products the distributor is allowed to sell.

This allows you to control distributor-specific product visibility and availability.

8. Configure Tier Assignment (Optional)

If you are using Tier Assignment, you can assign the distributor to a specific tier.

9. Assign a Pricebook

Finally, select which Pricebook the distributor should use.

If no Pricebook is assigned, HeadQ will automatically use the default Pricebook.